Sample Job Description:

Business Manager
 

PERSONNEL POLICIES STATEMENT: The employees of this church, in all of their services—both within the congregation and in the fulfillment of the Church's mission in the world—shall carry out the duties to which they are assigned in faithfulness to the faith and mission of the Evangelical Lutheran Church in America.

TITLE: Business Manager

REPORTS TO: Congregation Council and Pastor

POSITION SUMMARY

The Business Manager is an administrator in support of the Congregation Council’s and Pastor’s responsibilities to the congregation. This minister is a steward of the financial, personnel, administrative and physical resources of the parish. This position requires frequent evenings and/or weekend work and an unpredictable schedule. Administers parish budget of $________.

PRINCIPLE ACCOUNTABILITIES

A. Financial Responsibilities

1. Maintains accuracy of all financial files and records and establishes a responsible cash flow management system.

2. Prepares, administers and reviews budget process in collaboration with finance and other commissions, subject to review and/or approval by Congregation Council.

3. Acts as liaison between the congregation and the synod in financial matters.

4. Maximizes cash management resources.

5. Coordinates and reviews parish organizations’ funds.

B. Personnel Responsibilities

1. Establishes and maintains evaluation process.

2. Administers salaries and benefits programs.

3. Supervises parish secretary, clerical aides, financial staff and maintenance staff.

4. Participates in the hiring and termination policies of the parish in collaboration with the Pastor.

C. Administrative Responsibilities

1. Directs the management of the parish office.

2. Oversees the management of the parish records.

3. Coordinates church liability and property insurance, workers’ compensation with synodical general insurance program.

4. Maintains all cemetery records if applicable.

5. Attends all pastoral staff meetings, Personnel Committee meetings, Property Committee meetings, and Congregational Council meetings, as necessary.

6. Consults with and advises Pastor and Congregation Council on business and administrative matters that affect the congregation.

D. Facilities Management Responsibilities

1. Supervises any major construction, improvement or repair.

2. Solicits and reviews bids and quotes and negotiates contracts.

3. Establishes and monitors preventive maintenance programs for all properties.

4. Maintains security of property (key files, etc.)

QUALIFICATIONS

1. Knowledge of accounting principles and practices.

2. Excellent interpersonal communication skills

3. supervisory experience helpful.

4. Good organizational and record-keeping skills.

5. Ability to manage.

6. Ability to present oneself professionally.

7. Ability to maintain confidentiality.

8. Ability to prioritize and be flexible.

9. College degree desired and/or five to ten years business experience.


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NOTE: This is only a sample of a generic position description. The Congregation Council or Staff Support Committee should tailor the position description to fit the specific needs of the congregation.