Sample Job Description:

Church Secretary
 

PERSONNEL POLICIES STATEMENT: The employees of this church, in all of their services—both within the congregation and in the fulfillment of the Church's mission in the world—shall carry out the duties to which they are assigned in faithfulness to the faith and mission of the Evangelical Lutheran Church in America.

TITLE: Secretary

REPORTS TO: Business Manager or Pastor

POSITION SUMMARY

The Secretary provides secretarial and clerical support for the parish office. Overtime may occasionally be required.

PRINCIPLE ACCOUNTABILITIES

A. Provides receptionist services for the parish office.

1. Records clear and accurate messages.

2. Handles routine questions about policies.

3. Greets and meets visitors.

B. Provides secretarial services to the Pastor and the Business Manager.

1. Prepares regular and bulk mailing.

2. Screens incoming mail.

3. Distributes mail and other related material.

4. Maintains filing system.

5. Monitors and orders office supplies.

6. Types bulletins, newsletters, letters, etc.

C. Provides bookkeeping/record keeping services for the parish.

1. Maintains records for the parish office (e.g., recording of marriages, baptism, funerals, new members, financial contributions, etc.)

2. Enters data.

3. Assists with preparation of payroll and other bookkeeping procedures.

QUALIFICATIONS

1. Ability to maintain confidentiality in all matters.

2. Skill in using personal computers and word processing.

3. Excellent typing skills.

4. Ability to communicate verbally and in writing.

5. Basic knowledge of how the parish operates and ability to grasp quickly how the parish office functions.

6. Ability to relate to a variety of persons.

7. Three to five years in general office setting working with the public desired.